In today’s fast-paced business environment, having the right print technology can make a difference in efficiency and cost management. While regular desktop printers are excellent for small offices with low print volumes, businesses with higher print demands may find it more appropriate to transition to a robust, professional-quality desktop printer or photocopier like a Sharp or Kyocera. Transitioning to this technology requires some considerations to ensure you gain the best fit for your business needs. Here’s what you should consider to determine if your current printer is up to the task.
Cost and efficiency
For small offices or departments, desktop printers provide a convenient and simple solution for basic printing. However, as print volumes increase, relying on an everyday desktop printer (or multiple) can become inefficient and costly. Consolidating print jobs to a large photocopier or a high-quality desktop printer like Sharp/Kyocera can enhance print quality and significantly reduce expenses. Professional photocopiers are designed to handle large print volumes, offering faster print speeds, better print quality, and advanced features such as automatic duplex printing, scan to email or storage, plus large paper capacity. This consolidation not only saves on the costs of managing multiple machines, it can help improve overall productivity.
Hybrid technology
Many businesses, such as medical practices, educational institutions, and larger enterprises with over 50 staff members, often use a combination of desktop printers and photocopiers to cater to their print needs. In such setups, desktop printers are good options for private offices or consultation rooms, while a central photocopier manages printing for the entire office. This approach ensures that personal documents can be printed privately while less sensitive, diverse print jobs are handled efficiently by the photocopier.
Maintenance
Another worthwhile consideration is the maintenance and consumable costs associated with your printer. Frequent cartridge replacements and potential downtime due to malfunctions can quickly escalate costs and impact the office. Professional photocopiers and high-quality desktop printers offer more reliability, longer life for consumables and the ability to subscribe to a Managed Print Service – so you can conveniently rely on our local team for consumable replacement, servicing and more.
Security
Cybersecurity is an increasingly vital aspect of managing print environments. Professional printers and photocopiers come equipped with advanced security features such as data encryption, secure print release, and built-in antivirus software. Ensuring that your print devices are properly configured on your network can further enhance security, protecting sensitive business information from potential breaches. To enable features like these begins with compatible print technology followed by seamless configuration that our local expert team can provide.
Is it time to weigh up the pros and cons of your current desktop printer? Transitioning to a professional quality printer or photocopier can offer significant advantages in terms of cost savings, quality, security and overall service. Our local print experts can help you review current technology and identify the best solutions to streamline your business. Contact them today.
