The end of the year is fast approaching, and if your team is anything like our customers, you’re probably starting to think about how you’ll return to the office in January. That’s why we’ve pulled together this ultimate office checklist. We’ve included the common questions we hear around this time of year and the top things businesses need to check before closing for Christmas. A little planning now can save big headaches later and make sure your team hits the ground running in 2026.
Equipment to check
After a year of heavy use, even the best office equipment benefits from a bit of maintenance. Checking on these items now ensures they’re ready to perform in the New Year.
- Paper shredders: Lubricate the blades to keep them cutting effectively. We recommend using Rexel’s Shredder Oil Sheets for an easy solution.
- Binding machines: Empty the paper tray regularly to avoid blockages and brush away any surface dust or fibres from the cutting blades.
- Printers and photocopiers: Check your current toner supply and make sure all relevant trays have paper. Fortunately, if you’re on our Managed Print Service, consumables are handled automatically.
Office supplies to check
A quick stocktake before Christmas can save a lot of last-minute stress. Here’s what you’ll want to have on hand:
- Paper: Copy paper is essential. Make sure you have the right sizes, finishes, and colours for all your printing and document needs, such as Double A A4 Copy Paper 80gsm
- 2026 diaries and calendars: Keep your team organised with diaries, desktop planners, and calendars ready to go. Popular choices include the Aspire Commercial A4 Day to a Page and the Cumberland Ecowise A5 Week to a View diaries.
- Labelling supplies: Whether you use a Dymo or Brother label machine, or printed labels like Avery, having them ready is always handy.
- Stationery: Pens, markers, highlighters, tape, post-its, notebooks – make sure you’re stocked up, especially if new staff are starting in the New Year.
- Kitchen and cleaning supplies: Coffee, tea, hand soap, hand towels, and general cleaning products are easy to overlook but essential for a smooth start.
Workspace improvements for the better
A few small improvements to your workspaces can make a big difference to comfort, productivity, and wellbeing in 2026.
- Wired to wireless mouse and keyboard: Clutter-free workspaces are easier to manage and more portable for meetings. This Logitech wireless mouse and keyboard combo is a great choice.
- Laptop riser: Ideal for keeping your laptop at eye level when using a secondary screen and easy to pack away. We pick the Fellowes Quick Lift Laptop Riser because it’s affordable and sleek.
- Wrist rest: Reduces fatigue from typing and keeps your wrists comfortable. Fellowes have a great option in the Plush Touch Wrist Rest.
- Footrest: Helps maintain good posture while sitting to avoid slouching. The Kensington Rocking Footrest is easy to adjust.
- Office chair: Consider an upgrade if your current chair is uncomfortable or no longer supportive. The Express Fuse High Mesh Back Clerical Chair and Typist Chair are an ergonomic wonder and very affordable. Your staff will thank you later for their newfound comfort and support.
- Anti-fatigue mat: Supports your feet when alternating between sitting and standing. The Fellowes Everyday Sit-Stand Mat features excellent cushioning to give comfort when taking a break from sitting.
- Monitor arm or riser: Ideal for single or multiple screens, maximising desk space and finding the right angle. A Rapidline Executive Gas Spring Dual Monitor Arm with Clap Fix Kit is a quality choice that’s simple to install, backed by a 5-year warranty and holds up to 9kg
Planning ahead pays off
Taking the time to check equipment, stock up on supplies, and make small workspace improvements now means your team can return to the office fully prepared. Planning ahead sets the tone for a productive start to 2026.
We’re here to help with everything your office needs to run efficiently and get the year off to a strong start. Our friendly and local team of experts can advise on equipment, stationery, consumables, office furniture and workspace solutions to make sure your office is ready for an even better year in business. Contact us today.
