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How to choose an environmentally friendly printer

How to choose an environmentally friendly printer

Investing in an environmentally friendly printer is a key step your organisation can take towards more sustainable business operations, particularly if you work in an industry that still relies heavily on paper documents. Eco-friendly office equipment, such as printers, not only improve your environmental impact but also offer other commercial benefits, such as reduced operating costs, improved reputation and making your business more attractive to new talent.

However, it’s important to consider the impact of your device throughout its entire lifecycle, not just while you own it. Below you’ll find all the questions and factors you need to take into account for each lifecycle stage when choosing an environmentally friendly printer for your workplace.

How is your printer made and delivered? 

Lowering the environmental impact of your printer should start at the very beginning of its life. This means choosing a provider that manufactures their products in a sustainable way, demonstrating a commitment to conserving resources. For example, using less water in their factories, utilising solar energy, or offsetting carbon emissions. 

You should also consider the design of your printer and the materials it is constructed from. Look for printers that are made from recycled, non-toxic products and have long-lasting consumable components so as to conserve resources. For example, Kyocera’s long-life components, such as the ceramic core drum technology, provide up to double the lifetime of competing products and therefore dramatically reduce service intervals and resource wastage as components need to be updated less often.

Lastly, you should also investigate how your printer will be delivered. Does your provider offset carbon emissions associated with transporting your device? Is the printer packaging made from recyclable materials? Even if these sound like small things, every step you can take to reduce your environmental impact can have a long-lasting effect.

What’s the environmental impact of your printing device while in use? 

Consumables and waste

Print consumables can quickly add up to become a significant environmental concern throughout the life of your printer. Not only do they produce more waste but they can also be costly and replacing them can be time-consuming and reduce efficiency. Thankfully, environmentally friendly printers offer better alternatives.

For example, in some printers, when the toner runs out, the entire cartridge (toner and drum) needs to be replaced. By using a printer with a separate drum and toner as in Kyocera’s ECOSYS printer, you will only need to replace the toner, while the drum can continue working, delivering up to 600,000 prints before needing to be replaced. This reduces operating costs and the waste you’re contributing to landfill.

Some providers also offer their customers a cartridge collection service to divert toners from going to landfill. In Australia, Kyocera has partnered with Planet Ark for the Cartridges 4 Planet Ark program that allows you to return cartridges to be repurposed or recycled.

Energy consumption

Environmentally friendly printers should also have lower energy consumption rates, which is usually demonstrated by compliance with Energy Star Ratings. Factors such as standby and sleep modes will affect overall energy efficiency, as well as power consumption when actually printing, copying or scanning. As an added bonus, energy-efficient printers are also typically more cost-effective, allowing you to minimise your environmental impact and your bottom line.

In-house vs MPS 

Finally, it’s worth considering whether a Managed Print Service (MPS) would be more sustainable than managing your print network in-house. MPS providers optimise and control all aspects of your print management, including devices, consumables and software. This provides you with a complete view of your print network, ensuring ongoing enhancements can be made to improve sustainability.

Conversely, most organisations don’t have the same view or control over their in-house solutions, lacking the resources to access, gather and analyse the print data. This means that it’s much harder to identify strategies that could lower the environmental impact of your printing operations – or even what the current impact is.

As part of establishing an MPS, organisations are also encouraged to create printing policies that enable more sustainable practices. You can support less colour printing to reduce cartridge usage, or set company-wide printing guidelines like duplex printing, which reduces paper usage, or greyscale printing, which reduces cartridge usage.

What happens to your printer at the end of its life? 

Some printers are made from materials that can be recycled or repurposed and it’s important not to overlook this. Environmentally conscious waste management of workplace products and devices could include the reuse, recycling and disposal of printing devices and toners.

Depending on your location, you can recycle e-waste, which includes printing devices, at drop-off points that are usually stipulated by local councils or your device vendor. Kyocera also provides Australian customers with a certified environmental program that allows you to recycle e-waste, including its multifunction printers and devices, through Ecycle Solutions. Through this collection service, Kyocera is able to recycle more than 90% of e-waste material, otherwise destined for landfill.

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The upgrade has not only been fully embraced by our Board of Directors but has also opened up new opportunities in the corporate market. We are now able to hire out our enhanced boardroom to various organisations, providing them with a top-notch environment for their meetings and events.
Michael Titow – CEO
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Greg and his team gave us a wide variety of options coupled with exceptional service and price. We now have an administration facility that is second to none.
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The customer service is exceptional and like all technology, when there’s an issue, the team are immediately onto fixing it to keep our office running on schedule. They focus on delivering a service that’s worth our loyalty.
Ty Zink & Troy McLennon – Directors
Ray White Swansea

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Sascha is fantastic, he listened to our needs and found a machine that suited what we needed. We also work with Michael who is great, keeps in touch regularly and works to offer competitive pricing so we don’t have to shop around.
Peter Di Prinzio – Owner
Di Prinzio Concreting

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Sharp Office has certainly helped our team be more efficient in getting court books ready while presenting a very professional finish, that in-turn boosts the professional image of Osborn Law in court. When there is a high stress situation, we can count on Sharp Office to provide top-notch, quality service at the time you need it the most.
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Osborn Law

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The customer service is exceptional and like all technology, when there’s an issue, the team are immediately onto fixing it to keep our office running on schedule. They focus on delivering a service that’s worth our loyalty.
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