Running a small business involves managing several priorities, from navigating rising costs, staffing, compliance and overall business growth. Multifunction devices (MFDs), like Sharp photocopiers, are more than just printers or scanners; they are a tool that can enhance productivity and improve how information moves around your business.
Compared to larger businesses, which often rely on more complex processes and higher volume printing, small businesses can leverage an MFD to reduce costs, streamline document workflows and secure their print environment. Here’s how you can unlock more value from a Sharp MFD to help make your small business productive.
Business cost savings with a photocopier
Investing in a multifunction device can deliver immediate cost savings by replacing smaller, less capable equipment that struggles with complex tasks like high-volume printing, scanning or copying. Managing service and consumables in-house can be expensive and risky, often leading to unexpected downtime and staff stress. A Managed Print Service (MPS) helps minimise these issues by keeping your photocopier maintained and monitoring toner levels, ensuring supplies are always available. With a multifunction device, small businesses can streamline operations, boost productivity, and reduce overall costs.
Streamline and digitise documents
For small businesses, saving time, reducing errors and making information easily accessible is important so staff can work more efficiently. Sharp devices make handling hardcopy documents simple and efficient. Features like one-touch scanning, OCR for searchable files (even bulk scanning business cards!), and integration with cloud storage or document management systems reduce manual steps and speed up information flow.
Newer Sharp MFDs, with advanced duplex scanning and an automatic document feeder (ADF), can quickly convert hardcopy files into digital backups stored in preset locations, making collaboration easier and protecting historical business records. Managing this in-house lets small businesses get the most from their device alongside everyday printing.
Securing your print environment
In a busy office, printed documents can unintentionally compromise sensitive information if left unattended. Secure print release software offers a simple yet effective solution. It holds print jobs in a secure queue until the user is ready to retrieve them, requiring authentication via PIN code or ID card. This not only protects confidential information but also reduces waste from unclaimed print jobs and congestion.
Newer Sharp models like the BP Series go even further by offering robust, built-in security protocols that protect your business data at the device level. Features like Bitdefender Antivirus, application whitelisting, and end-of-lease data erase help safeguard your print environment during operation.
Why cybersecurity matters? The Australian Cyber Security Centre recently reported that Australian small businesses now lose an average of $49,600 per cyber incident, a cost not worth risking.
For small businesses, a Sharp MFD can help unlock real value from your technology. By managing costs, document workflows and keeping information secure, you can increase productivity and support business growth. The first step begins with a reliable print partner like Sharp Office. Talk to our local print experts.
